HR Leave Coordinator

HR Leave Coordinator

At Salas O’Brien we tell our clients that we’re engineered for impact. This passion for making a difference applies just as much to our team as it does to our projects. That’s why we’re committed to living our values every day: inspiring, achieving, and connecting as shared owners of our success with a focus on a sustainable future.

Building for the long-term means that all of our team members can expect to work on amazing projects with a people-first approach to problem solving. It also means that each member of our team has truly limitless potential to build a unique, meaningful, and high-impact career—and they’ll receive great total rewards along the way.

Job Summary

We are seeking a detail-oriented and proactive HR Leave Coordinator to join our HR team. This role is responsible for coordinating all aspects of leave of absence programs across the organization. The ideal candidate will ensure compliance with federal, state, and local leave laws, maintain accurate records, and deliver an exceptional team member experience throughout the leave process.

In this role, you will:

• Coordinate and manage leaves of absence including FMLA, ADA, disability, and company leave policies.
• Serve as a point of contact for team members and managers regarding leave processes and requirements.
• Handle intake, documentation, approvals, and communication with internal stakeholders and external vendors.
• Maintain and update leave administration systems and ensure accurate tracking of all leave cases.
• Calculate supplemental pay in coordination with short-term disability and state programs; collaborate with Payroll to ensure accuracy.
• Review and process required paperwork for compliance and accuracy.
• Monitor FMLA eligibility, correspondence, and determinations; track intermittent and unpaid leave usage.
• Stay current on federal and state regulations (FMLA, ADA, HIPAA, ERISA) and ensure compliance.
• Support process improvements for efficient leave administration.
• Maintain confidentiality of all employee medical and personal information.
• Assist with HR projects and provide support to HR Operations when leave volume is low.

Skills and Qualifications

• 2+ years of experience administering leaves of absence or related HR functions. 
• Strong knowledge of FMLA, ADA, and state/local leave laws- Preferred 
• Experience in a multi-state organization; familiarity with leave administration software (UKG preferred).
• Excellent communication, organizational, and problem-solving skills.
• Ability to work independently and manage multiple priorities.
• High proficiency in Microsoft Office Suite (Excel and PowerPoint).
• Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
• Certification in leave management or benefits administration is a plus.

Location: Remote (United States)
#LI-REMOTE

Travel: None expected

Compensation & Benefits:

The expected base salary range for this role is $55,000 - $65,000 USD per year. Actual compensation will be determined based on a number of factors including skills, experience, qualifications, and location.

This role is also eligible for performance-based bonuses and a comprehensive U.S. based benefits package, including:

• Medical, dental, and vision insurance
• 401(k) with company match
• Paid time off and company holidays
• Wellness programs and employee assistance resources
• Professional development support

For more information, visit our full benefits overview at https://salasobrien.com/benefits/.

About Us

Founded in 1975, Salas O’Brien is an employee-owned engineering and professional services firm focused on achieving impact for our clients, our team, and the world. We know that tomorrow’s requirements are today’s opportunities, and we are here to design lasting solutions for pressing challenges.

We work across a variety of industries providing integrated engineering and consulting services. Our specialized experience includes design for data centers, healthcare, science and technology, high-rise buildings, clean energy, education, and other building types as well as structural and building sciences, infrastructure asset management, advanced robotics, and more.

Our technical expertise is paired with an exceptional team of business development, human resources, finance and accounting, information technology, and marketing professionals, all of whom play a key role in bringing our commitments to life every day.

Equal Opportunity Employment Statement

Salas O’Brien provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state/provincial, or local laws. Salas O’Brien will accommodate the disability-related needs of applicants as required by law.

Third-Party Agency Notice
Salas O’Brien does not accept unsolicited resumes from external recruiters or agencies. We only work with approved partners engaged directly by our Talent Acquisition team for specific searches. Unsolicited submissions will not be eligible for placement fees.

Qualifications Education Preferred Bachelors or better. Experience Required 2+ years of experience administering leaves of absence or related HR functions Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.