HR/LOA Coordinator

HYBRID IN OFFICE ROLE

Position Summary:

Join our Team as a Human Resources/Leave of Absence Administrator. This role will be a hybrid of both Onboarding and Leave of Absence Administrator Roles:

 Onboarding:

• Manages the completion of required onboarding processes, benefits enrollment, and other compliance requirements with new hires.
• Hosts new hire orientation sessions, providing information about Vallen, our benefits, and culture.
• Addresses new hire queries and concerns, serving as a point of contact for information related to onboarding activities.
• Conducts regular audits of new hire information and address discrepancies.
• Continuously evaluates the onboarding and promotion processes, identifying opportunities for improvement.

Benefits:

• Works with associates to establish FMLA and other Leave of Absence claims, tracks, and documents in accordance with internal workflow processes.
• Partners closely with the Benefits Manager to analyze Leave of Absence claims to determine eligibility and certification in compliance with state and federal regulations.
• Communicates decisions and ongoing expectations with associates, both verbally and written.
• Partners with leadership as necessary, to inform them of specific Leaves of Absence and Reasonable Accommodation matters regarding their associates.
• Provides management with recommendations & guidance regarding FMLA requirements and other federal/state laws & regulations. 
• Records leave of absence status changes according to company policy & federal/state guidelines. 
• Acts as liaison between employees, disability insurance carrier, Benefits, Legal, and Payroll Departments.
• Follows Standard Operating Procedures and recommends improvements and ways to streamline work processes and increase effectiveness.

2-3 years of general HR & Leave of Absence experience, data analytical skills, & proficiency in Excel.

Other relevant experience should include:

• A keen attention to detail.
• Knowledge of State & Federal employment laws related to Leaves of Absence including FMLA, ADA & HIPAA.
• Knowledge of and experience with HRIS systems (ADP experience preferred but not required)
• Collaborative team player.
• A curious learner willing to ask questions and seek to understand.
• Outstanding MS-Office proficiency in Word, Power Point, and Outlook
• Excellent organization and communication skills.

Work Environment (Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.):

• Long periods of time working on a computer and performing repetitive key-boarding activities.

Physical Demands (Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.):

• While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to sit. The employee is occasionally required to stand and walk. The employee may be required to occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.