Executive & Legal Operations Assistant

Midi is seeking an experienced and highly organized Executive & Legal Operations Assistant to provide high-level support to our General Counsel across both legal operations and executive administration. This is a critical role that ensures the smooth functioning of the legal team by supporting contract workflows, systems implementation, and internal coordination—while also managing day-to-day logistics and communications for the General Counsel.

Responsibilities

Legal Operations Support, including without limitation:

• Support contract workflows, including intake, tracking, execution, and filing.
• Monitor key legal metrics and maintain up-to-date dashboards.
• Assist with implementation and ongoing management of contract lifecycle management (CLM) tools.
• Migrate and organize contracts from legacy systems; maintain the company’s IP portfolio and related records.
• Track deadlines and notices for intellectual property applications and filings.
• Maintain and update internal legal resources (e.g., Notion or similar platforms).
• Build out and assist in management of board materials, including board books and board portal support.
• Maintain and update database for regulatory tracking.

Executive Support

• Calendar Management: Coordinate complex and high-volume scheduling for the General Counsel, including cross-functional and external meetings.
• Meeting Preparation & Support: Organize materials and manage logistics for executive meetings, board meetings, speaking engagements, and internal legal team meetings.
• Presentation & Collateral Support: Assist with the development, editing, and formatting of decks and internal documents.

Qualifications

• 8+ years of experience in an administrative, legal assistant, or executive assistant role supporting senior leaders in a fast-paced environment.
• Prior experience supporting legal or legal operations functions required; experience in a startup or high-growth company strongly preferred.
• Strong organizational, multitasking, and prioritization skills with a proactive, solutions-oriented mindset.
• High level of discretion in handling confidential and sensitive information.
• Excellent communication skills, both written and verbal, with the ability to represent the General Counsel professionally in internal and external interactions.
• Proficiency in G-Suite, Slack, Notion, and tools like Expensify; experience with CLM systems is a plus.
• This role is fully remote; candidates in any U.S. location are welcome to apply.

At Midi Health, we are committed to pay transparency and equity. The estimated salary range for this role is $100-150K per year, based on factors such as experience and skills. In addition to base salary, employees are eligible for a wide range of benefits. We believe in fair and competitive compensation practices that align with our values of equity and inclusion. If you have any questions about how we determine pay, we’re happy to discuss further in the hiring process.