The Executive Assistant will support the CEO by managing the sales pipeline, coordinating meetings, tracking opportunities, and organizing internal documents. The role requires proactive problem-solving and excellent organizational skills in a fast-paced environment.
This is a remote position.
We’re looking for a proactive, organized, and detail-oriented Executive Assistant to support our CEO. This person will play a key role in keeping our sales pipeline up to date and running smoothly, while also helping with broader organizational tasks that allow the CEO to focus on strategic priorities.
You’ll need to be hands-on, self-driven, and comfortable working in a fast-paced, dynamic environment.
- Keep the sales pipeline organized and up to date (CRM, follow-ups, scheduling, etc.)
- Coordinate meetings, calls, and agendas related to business development
- Track and follow up on leads, opportunities, and proposals
- Help the CEO stay on top of deadlines, priorities, and key deliverables
- Support in organizing internal documents, notes, and action items
- Anticipate needs and proactively solve problems before they arise
- Assist with other admin or strategic tasks as needed
Requirements
- 2+ years of experience in a similar role (EA, Project Coordinator, Biz Dev Assistant, etc.)
- Strong organizational and time management skills
- Excellent communication skills, both written and verbal (English and Spanish)
- Proactive, self-starter, with a strong sense of ownership
- Comfortable using tools like Notion, Google Workspace, CRMs
- Ability to multitask, prioritize, and adapt in a fast-changing environment
- Bonus: experience in startups or digital/marketing agencies
Benefits
- Be part of a Team that lives and loves flexibility but has the drive to become one of the best agencies working for Worldwide clients.
- Strong work-life balance culture
- Flexible work arrangements
- Flexible working time
- Gifts for special days
- Competitive payment structure.
- Competitive Bonus structure.
- Full REMOTE Work.
- 15 working days off.
Similar Jobs
Artificial Intelligence • Big Data • Healthtech • Information Technology • Machine Learning • Software • Analytics
Provides administrative and operational support to leadership, including calendar and meeting management, travel and expense coordination, confidential information handling, meeting materials, event logistics, office communications, documentation, budgets, and distribution lists. The role requires strong organization, discretion, multitasking, Microsoft Office proficiency, and the ability to work independently in a fast-paced corporate environment with a primarily office-based schedule and limited remote work.
Top Skills:
Amex TravelConcurMicrosoft 365ExcelMicrosoft OutlookMicrosoft PowerpointMicrosoft WordSmartsheet
Artificial Intelligence • Big Data • Healthtech • Information Technology • Machine Learning • Software • Analytics
Provides comprehensive administrative support to senior leadership, including calendar and meeting management, travel and expense coordination, confidential information handling, event logistics, document preparation, communications, budgeting, and office resource coordination. The role requires strong organization, discretion, multitasking, Microsoft Office proficiency, and occasional travel flexibility in a remote or hybrid environment.
Top Skills:
ConcurExcelMicrosoft 365MS OfficeOutlookPowerPointSmartsheetWord
Artificial Intelligence • Cloud • Enterprise Web • Information Technology • Software • Analytics • Business Intelligence
Provides part-time administrative and executive support for the Chicago Office and executive team. Responsibilities include coordinating meetings, travel, events, catering, mail, visitors, records, office inventory, expenditures, budgets, repairs, work orders, and executive expense reconciliation. The role also supports a safe workplace and responds to internal information requests and ad hoc needs.
Top Skills:
ChatgptGeminiMS Office
What you need to know about the Charlotte Tech Scene
Ranked among the hottest tech cities in 2024 by CompTIA, Charlotte is quickly cementing its place as a major U.S. tech hub. Home to more than 90,000 tech workers, the city’s ecosystem is primed for continued growth, fueled by billions in annual funding from heavyweights like Microsoft and RevTech Labs, which has created thousands of fintech jobs and made the city a go-to for tech pros looking for their next big opportunity.
Key Facts About Charlotte Tech
- Number of Tech Workers: 90,859; 6.5% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Lowe’s, Bank of America, TIAA, Microsoft, Honeywell
- Key Industries: Fintech, artificial intelligence, cybersecurity, cloud computing, e-commerce
- Funding Landscape: $3.1 billion in venture capital funding in 2024 (CED)
- Notable Investors: Microsoft, Google, Falfurrias Management Partners, RevTech Labs Foundation
- Research Centers and Universities: University of North Carolina at Charlotte, Northeastern University, North Carolina Research Campus
