Executive Assistant

THE JOB / Executive Assistant

We’re seeking an Executive Assistant to support the administrative needs of our executive team. Responsibilities include, but are not limited to management of executives’ schedules and expense reports, set-up of weekly company-wide calls, and coordination of travel needs & logistics.

The ideal candidate will be organized, with an attentiveness to detail, the ability to manage projects needs simultaneously and handling confidential information with discretion & professionalism.

THE WORK YOU’LL DO

• Manage calendars for the executive and leadership team, including scheduling of appointments, meetings, and travel arrangements
• Serve as a primary point of contact for the executive & leadership team, screening phone calls and emails, and responding to inquiries on their behalf
• Conduct research and gather information to support c-suite executives in decision-making and problem-solving
• Prepare and maintain documents, including reports and agendas for meetings and presentations
• Handle administrative tasks, such as ordering office supplies, managing vendor relationships, preparing POs & invoices, and coordinating facility maintenance

THE BIGGER TEAM YOU’LL JOIN

Recognized as one of the “Best Places to Work in Sports”, Octagon is the global sports, entertainment, and experiential marketing arm of the Interpublic Group.

We take pride in being Playmakers – finding insightful, bold ways to create play in our work, our lives, and in the world. We believe in the power of play to create big ideas and unlock potential for our clients and talent.

We can put ourselves in the shoes of fans because we ARE fans – of sports, entertainment, and culture at large. This expertise allows us to continually evolve the fan experience across sports and entertainment alongside some of the biggest brands and talent in the world.

The world needs play more than ever. Are you a Playmaker?

WHO WE’RE LOOKING FOR

• 3-5 years of experience, administrative experience is preferred. Previous event planning experience is a plus
• Attention to detail, with the ability to manage multiple projects simultaneously
• Superb communication skills-both oral and written
• Excellent organizational skills, with an attention to detail and the ability to manage multiple projects simultaneously
• Proficiency in Microsoft Office Suite
• Flexibility and willingness to travel domestically and work weekends or holidays as needed. Anticipated travel: Low (0-15%)

The base range for this position is $50,000 – 60,000, the position is overtime-eligible and comes with a comprehensive benefits package.

Octagon is proud to be an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability, protected veteran status, or any other basis prohibited by law.