Executive Assistant

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Executive Assistant

What this job involves:

As an Executive Assistant at JLL, you will serve as a strategic partner to senior leadership, providing comprehensive administrative support that enables executives to focus on driving business growth and client success. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced commercial real estate environment. You will be instrumental in shaping a brighter way for our organization by streamlining operations, facilitating communication across teams, and ensuring seamless execution of executive initiatives. Working in our culture of collaboration, you will interact with stakeholders at all levels, from internal teams to high-profile clients, while maintaining the highest standards of professionalism and confidentiality.

What your day-to-day will look like:

• Manage complex executive calendars, coordinate meetings, and arrange domestic and international travel
• Initiate collaboration across leadership teams and peers throughout JLL to drive cohesive insights and knowledge sharing
• Prepare executive communications, presentations, and reports with attention to detail and brand consistency
• Serve as a liaison between executives and internal teams, clients, and external partners
• Plan and execute executive events, board meetings, and client entertainment activities oftentimes requiring on-site presence
• Handle confidential information and sensitive matters with complete discretion
• Process expense reports, invoices, and administrative tasks to support executive productivity
• Anticipate needs and proactively solve problems to ensure smooth daily operations

Required qualifications:

• Bachelor's degree or equivalent professional experience
• Minimum 5+ years of executive assistant experience, preferably in professional services or real estate
• Exceptional written and verbal communication skills
• Proficiency in Microsoft Office Suite, calendar management systems, and travel booking platforms
• Strong organizational and time management abilities with keen attention to detail
• Demonstrated ability to handle confidential information with discretion and integrity
• Flexibility to work extended hours and adapt to changing priorities
• Willingness to be present in office environment to remain aware of facility details and establish local relationships

Preferred qualifications:

• Experience supporting C-level executives in a corporate environment
• Knowledge of commercial real estate industry practices and terminology
• Experience with expense management systems and corporate travel policies
• Demonstrated project management skills and ability to work independently
• Multilingual capabilities to support our global operations

This position is hybrid with consistent in office presence required in either the following locations: Chicago, Charlotte, Dallas, or NYC.

Estimated compensation for this position:

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.