Executive Assistant

About The Role:

As an Executive Assistant supporting the President of Studio at Beast Industries, you will be a critical partner to our executive team and the broader organization. Tasked with providing comprehensive administrative support, you'll facilitate effective communication, manage schedules, book travel, and ensure that daily operations proceed without a hitch. 

This role involves extensive cross-functional engagement with various internal and external partners, making effective collaboration essential. We are looking for someone with a unique blend of administrative excellence, strong communication skills, excellent project management skills, and a proactive mindset to help our executives succeed in a fast-paced and dynamic environment. If that sounds like you, read on below!

What You’ll Be Doing:

• Provide thorough administrative support, including managing calendars, travel arrangements, and preparing for meetings
• Act as the primary point of contact, liaising between executives, internal teams, and external partners 
• Organize and manage sensitive information, documents, and correspondence, ensuring timely follow-ups and action items
• Plan and manage complex travel itineraries, including arranging flights, hotels and itineraries 
• Schedule and coordinate meetings, conferences, and events, ensuring executives are well-prepared and well-informed
• Collaborate with other departments to align priorities and assist with special projects as needed
• Prepare and review reports, presentations, and other documents for executive meetings and decision-making processes and outline pre-reads and key call outs for executive team
• Help manage and track key projects, ensuring timely execution and alignment with executive priorities

Recipe For Success:

• 4+ years of experience as an EA or in a similar role, with a proven track record of high-level support to senior/C-suite executives
• Exceptional organizational skills, meticulous attention to detail, and proficiency in multitasking
• Outstanding communication and interpersonal skills, always maintaining professionalism and safeguarding confidential information
• Proficiency in productivity software and tools, including G Suite and calendar/travel management applications
• Strong problem-solving abilities, coupled with adaptability to evolving priorities and challenges
• A proactive mindset, with the ability to anticipate needs and the initiative to address them
• Ability to handle confidential and sensitive information with the utmost discretion and professionalism
• Experience in project management or strategic initiatives 
• Thrive in fast-paced, high-autonomy environments with evolving priorities

A Place to Call Home

We are based in Greenville, North Carolina, widely recognized as the cultural, educational, economic, and medical hub of Eastern North Carolina. Greenville is a university-medical community, home to East Carolina University and Vidant Medical Center, as well as a vibrant Uptown Greenville District with a diverse art, music, and food scene featuring an increasing number of unique, locally-owned businesses and restaurants.

Our excellent affordability, geographic location, and natural resources, combined with cultural, economic, educational, and medical amenities make Greenville-Pitt County a preferred community to call home.