Executive Assistant

About the teamThe Executive Assistant will support the Vice President of Information Security & Corporate Technology and the Senior Director of Engineering, Connections & Platforms at Zillow Group. Together, these two leaders drive a critical part of Zillow’s technology organization — ensuring the security, scalability, and reliability of the platforms and infrastructure that power Zillow’s products and protect its customers, partners, and employees.

About the role

 This role requires high levels of discretion, integrity, good judgment, and professionalism in dealing with senior executives inside and outside of the company. The successful candidate must understand business priorities, demonstrate the ability to proactively anticipate needs, drive improvements, own and complete sophisticated tasks and projects quickly, react with appropriate vitality to situations that require a quick turnaround, and proactively solve difficult or complex problems. Exceptional organizational and communication skills are a must.

Responsibilities include:

• Provide top-level senior executive support while maintaining high levels of discretion, professionalism and judgment

• Represent company and supported executives both internally and externally

• Act as liaison with direct reports, other internal teams/organizations, and external partners

• Own and handle complex executive calendars and scheduling requirements

• Secure and manage travel arrangements, often including complex logistics

• Plan, own and run both internal and external executive events and meetings (e.g., staff meeting agendas, all-hands meetings, off-sites, etc. including detailed logistics and meeting material preparation)

• Design and implement processes across functions and offices to ensure clear communication, efficiency, and operational excellence

• Manage/track administrative activities and help drive completion of key deliverables, including analyses, reports, write-ups, etc.

• Own and manage expense reporting and reconciliation, records management, materials preparation, and other duties as required

• Anticipate follow-ups and proactively manage upcoming needs

• Provide support on special projects as needed; may be responsible for some programs

• Build internal and external partnerships and coordinate work efforts across functions

• Vette and prioritize a multitude of requests on behalf of the VP of Information Security & Corporate IT and the Senior Director of Engineering

• May require 25% travel annually 

This role has been categorized as a Remote position. “Remote” employees do not have a permanent corporate office workplace and, instead, work from a physical location of their choice, which must be identified to the Company. U.S. employees may live in any of the 50 United States, with limited exceptions.

In California, Colorado, Connecticut, Hawaii, Illinois, Maryland, Minnesota, Nevada, New York, Washington state, and Washington DC the standard base pay range for this role is $88,200.00 - $140,800.00 Annually. This base pay range is specific to California, Colorado, Connecticut, Hawaii, Illinois, Maryland, Minnesota, Nevada, New York, Washington state, and Washington DC and may not be applicable to other locations.

In addition to a competitive base salary this position is also eligible for equity awards based on factors such as experience, performance and location. Actual amounts will vary depending on experience, performance and location.

Who you are

An established Executive Assistant with a minimum of 7+ years of experience, with at least 3-5 years providing direct support to senior-level executives and experience providing support remotely. Experience in the technology sector is a plus, though not required. A highly motivated self-starter with high levels of discretion and good judgment, high performance standards, strong attention to detail, and initiative to take action.

Qualifications and Skills:

• Established Executive Assistant with 7+ years of experience including a minimum of 3-5 years of experience providing direct support to multiple senior-level executives simultaneously

• Experienced at leveraging various programs and applications to effectively provide support remotely

• Demonstrate and display professionalism with a high degree of subtlety, tact, and judgment

• Use sound judgment and discretion when handling highly confidential and proprietary materials

•  Excellent influencing, negotiating, communication, and organization skills

• Ability to think and plan proactively, delegate responsibilities appropriately, and manage time effectively

• Ability to multitask, anticipate needs, continually shift priorities on a moment’s notice, and balance competing priorities

• Ability to work independently

• Strive to exceed expectations with a customer-focus attitude

• Enjoy problem-solving, working collaboratively with others and building effective working relationships

• Seek to creatively design, implement, or improve work processes and proactively resolve issues and conflicts

• Ability to accept accountability for outcome and results, and to seek/act upon constructive feedback

• Proficient with technology including Microsoft Office suite applications (Outlook, Word, Excel, PowerPoint, etc); Google Suite applications (Sheets, Docs, Slides, etc.); Zoom, iPhone, Slack, etc.

• Experience working in the technology sector preferred, though not required

• Must be able to provide support at minimum during the hours of 9am - 4pm PT

• Bachelor’s degree preferred

Get to know us

Zillow is reimagining real estate to make home a reality for more and more people.

As the most-visited real estate website in the United States, Zillow® and its affiliates help movers find and win their home through digital solutions, first class partners, and easier buying, selling, financing and renting experiences. Millions of people visit Zillow Group sites every month to start their home search, and now they can rely on Zillow to help make it easier to move. The work we do helps people get home and no matter what job you're in, you will play a critical role in making home a reality for more and more people.

Our efforts to streamline the real estate transaction are supported by a deep-rooted culture of innovation, our passion to redefine the employee experience, a fundamental commitment to Equity and Belonging, and world-class benefits. These benefits include comprehensive medical, dental, vision, life, and disability coverages as well as parental leave, family benefits, retirement contributions, and paid time off. We’re also setting the standard for work experiences of the future, where our employees are supported in doing their best work and living a flexible, well-balanced life. But don’t just take our word for it. Read recent reviews on Glassdoor and recent recognition from multiple organizations, including: the 100 Best Companies to Work For, Glassdoor Employees’ Choice Award, Bloomberg Gender-Equality Index, Human Rights Campaign (HRC) Corporate Equity Index, and TIME 100 Most Influential Companies list.

Zillow Group is an equal opportunity employer committed to fostering an inclusive, innovative environment with the best employees. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. If you have a disability or special need that requires accommodation, please contact your recruiter directly.

Qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable state and local law.

Applicants who receive job offers from Zillow Group will be asked to sign a Proprietary Rights Agreement which includes confidentiality, intellectual property assignment, customer and employee non-solicitation, and non-competition provisions. If you are contacted for a role at Zillow Group and wish to review a copy of the Proprietary Rights Agreement prior to receiving an offer, you may request a copy from your Recruiter.