Executive Assistant

About the Role

Calendar and Travel Management

• Proactively manage, maintain, and organize complex executive calendars, efficiently prioritizing action items to help leaders keep organized and informed of meetings and events.

• Oversee all aspects of complex travel arrangements incl. visas and fast entry programs, while ensuring compliance with travel guidelines and all regulated internal processes

Administrative Operations

• Independently organize flow of work, prioritize tasks and activities and ensure that administrative functions are carried out in a timely and effective manner, exercising adaptability and flexibility in the face of changing priorities.

• Prepare and process expense reports and outside services costs in compliance with company policies

• Managing databases and filing systems, and general record keeping as required

• Support with ad hoc projects and assignments

Communication and Relationship Management

• Serve as a point of contact internally and externally, applying confidentiality and tact in all forms of communications

• Establish and maintain strong professional relationships with internal and external stakeholders, including leaders, other departments and other administrative professionals, to enhance collaboration and facilitate effective communication and swift problem-solving.

• Assist leaders with German language interpretation and communication, particularly for external interactions and official documents

Event Planning and Support

• Offer innovative ideas to support company events and assist in their organization and delivery to strengthen culture and support business objectives.

• Support coordinating multiple aspects of guest visits, such as organizing catering and local ground transportation for visitors

Team Collaboration, Support and Development

• Assist in training and onboarding other administrative assistants

• Provide vacation coverage for the other executive assistants when needed

About You

Education

Completion of high school or secondary education required, additional university level courses, or secretarial/business school training, commercial apprenticeship with federal degree or advanced training desirable.

Knowledge and Skills

• Excellent prioritization skills

• Demonstrates high level of interpersonal skills and professional acumen

• Demonstrates a high level of planning and organization skills

• Demonstrates excellent communication skills - fluent in English (both spoken and written); working knowledge of German an asset.

• Proven ability to collaborate across multiple departments/organizations and ability to navigate in an enterprise and fast-paced environment

• Manages highly confidential information using appropriate discretion

• Interacts and coordinates effectively and professionally with senior leaders inside and outside of the company as well as all other internal and external visitors

• Demonstrates ability to manage change, and adapt work style and processes according to the dynamic nature of the organization

• Understanding of cultural differences

• Manages multiple tasks in an environment of tight deadlines and high-quality standards

• Exhibits a high degree of autonomy and decision-making discretion

• Possesses strong computer literacy and proficiency in Microsoft Office Suite, with the ability to effectively leverage technology to support executive-level tasks, and a demonstrated ability to adapt to new technologies

• Team-spirited, able to collaborate with the other assistants

• Previous experience working for senior executives in an international corporate environment preferred

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About Us

Thomson Reuters informs the way forward by bringing together the trusted content and technology that people and organizations need to make the right decisions. We serve professionals across legal, tax, accounting, compliance, government, and media. Our products combine highly specialized software and insights to empower professionals with the data, intelligence, and solutions needed to make informed decisions, and to help institutions in their pursuit of justice, truth, and transparency. Reuters, part of Thomson Reuters, is a world leading provider of trusted journalism and news.

We are powered by the talents of 26,000 employees across more than 70 countries, where everyone has a chance to contribute and grow professionally in flexible work environments. At a time when objectivity, accuracy, fairness, and transparency are under attack, we consider it our duty to pursue them. Sound exciting? Join us and help shape the industries that move society forward.

As a global business, we rely on the unique backgrounds, perspectives, and experiences of all employees to deliver on our business goals. To ensure we can do that, we seek talented, qualified employees in all our operations around the world regardless of race, color, sex/gender, including pregnancy, gender identity and expression, national origin, religion, sexual orientation, disability, age, marital status, citizen status, veteran status, or any other protected classification under applicable law. Thomson Reuters is proud to be an Equal Employment Opportunity Employer providing a drug-free workplace.

We also make reasonable accommodations for qualified individuals with disabilities and for sincerely held religious beliefs in accordance with applicable law. More information on requesting an accommodation here.

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