Executive Assistant

Executive Assistant

Scottsdale, Arizona

Transact + CBORD is a leading provider of integrated technology solutions that power

secure, seamless, and connected experiences across campuses, healthcare facilities,

and other complex environments. Together, the combined organization delivers end-to-end solutions spanning payment, access control, ID credentials, food service, and campus

commerce—enabling institutions to improve operational efficiency and elevate user

experiences.

The Opportunity:

As Executive Assistant to the Executive Leadership Team, reporting to the CEO, you will

play a key role in supporting the executives who drive the strategic vision and daily

operations of Transact + CBORD. You’ll serve as a trusted partner—ensuring schedules

run smoothly, priorities stay on track, and confidential matters are handled with care. Your

role will be instrumental in enabling leadership to focus on innovation, growth, and service

excellence.

The Ideal Person:

You’ll be a key partner to the Executive Leadership team, optimizing her time by helping her

focus on the most important priorities. You should possess the ability to multitask, think

strategically, create efficiencies, stay flexible, anticipate needs, and stay in lock-step with

a constantly changing schedule and business. This is a dynamic role where you will

coordinate key routines, tasks and information flow on behalf of the CEO having to discern

between urgent and important on a regular basis.

You tackle everything from arranging travel, meetings, and presentations to tracking

reports, data, tasks, expense reports, update communications pieces via email,

PowerPoint and online. You will represent the Executive Leadership team through phone,

email and chat and will provide communications with a multi-faceted team of

stakeholders including the company’s leadership team and board members.

The Responsibilities:

• Handles strategic meeting calendar ensuring timing and logistical details are in place

to maximize the Executive Leadership team efforts while acting as a liaison on behalf of

them. Ensure the Executive Leadership team is prepared for Board Meetings,

Executive Offsites, All-Hands Meetings and Keynotes

• Create agendas for meetings, join meetings with CEO and direct reports where

appropriate, taking notes and drafting meeting recaps including decisions, action items

and due dates

• Manage multiple projects simultaneously, capturing all items in Excel and/or similar

productivity tools, updating Executive Leadership team on progress regularly and

proactively.

• Organize and prioritize critical issues and required information for the Executive

Leadership team where appropriate to facilitate efficient decision making and

implementation.

• Prepares travel agendas including expense reports and timely and efficiently.

• Prepare PPT’s and talking points for external meetings and presentations with

Marketing oversight where required.

• Research, prioritizes, and follows up on incoming issues and concerns addressed to

the Executive Leadership team, including those of a sensitive or confidential nature.

Determines appropriate course of action, referral, or response.

• Takes notes at each senior leadership meetings and provides recap of decisions and

action items.

• Availability to complete all the above both in and outside of normal business hours, as

it functions with Executive Leadership team

The Requirements:

• Bachelor’s degree or equivalent work experience

• 3-5 years’ experience supporting of senior level team members

• Expert level written and verbal communication including writing, editing,

spelling/grammar, messaging skills

• Proven ability to work with a great deal of discretion, protecting sensitive personal and

company information

• Highly proficient in Excel, Microsoft word and PowerPoint,

• Knowledge of SharePoint or other intranet tools a plus

• Extremely detail-oriented, organized and able to thrive in a fast-paced, deadline-driven

environment - you must love creating order out of chaos

• Flexible in terms of responsibilities and responsiveness with a positive can-do spirit

• Natural ability to multitask and prioritize time-sensitive assignments in a dynamic

environment

• Quick learner - have a knack to figure out new systems and adapt on the go

• Independent - the ability to work under little direction and exercise sound judgment

when making time-sensitive decisions

• Problem solver - you will be able to actively find a creative solution efficiently and

proactively

• Highly resourceful team-player, with the ability to also be extremely effective

independently

• Composed professional - people love working with you because you are

compassionate and stay cool under pressure matched with your drive to get stuff done.

• Education industry experience a plus but not required

This job description is not designed to contain a comprehensive listing of activities, duties,

or responsibilities that are required. Nothing in this job description restricts management's

right to assign or reassign duties and responsibilities at any time.

Transact+CBORD is an equal employment opportunity employer and considers qualified

applicants for employment without regard to race, gender, age, color, religion, national

origin, marital status, disability, sexual orientation, protected military/veteran status, or

any other protected factor.