Event Executive (Talent Industry Client)

THE JOB / Event Executive (Talent Industry Client)

EVENTS / Responsible for planning and executing event and experiential marketing programs.

***Our headquarters are in Stamford, CT, but the location of this position can be flexible with a priority given to candidates open to hybrid work (3 days week in office) in one of our office locations - - Stamford, CT, New York, NY, Charlotte, NC, Chicago, IL, Los Angeles, CA or Atlanta, GA.***

Do you have a passion for developing events and unique experiences? Is high-end & B2B hosting and hospitality a passion point for you?

Are you looking for that next challenge as you build your career in experiential marketing? If so, this may be the right opportunity for you!

The Event Executive will support a team in developing and implementing innovative experiential activations for our clients’ B2B event programming. This EE will be able to work on multiple projects simultaneously, delivering a collection of hosting and hospitality experiences.

The ideal candidate is one who thrives within a team environment, is passionate about learning and getting better every day, creating cool experiences, thrives in a dynamic pace, loves details and takes pride in doing what it takes to get the job done. You will be initially reporting to the Senior Experiential Director.

THE WORK YOU’LL DO

• Support day-to-day team functions to help the team succeed across a variety of B2B and B2C events
• Assist the lead point-person for event activations
• Develop a knowledge and understanding of client’s content topics, priorities and business initiatives
• Research and deliver unique event engagement as part of the overall team
• Support preparation of important event documents including project management trackers, detailed event guides, communication templates, agendas, meeting notes, run of shows and post event recaps
• Assist with end-to-end project logistics and production – including gifting, F&B, hotel, AV and transportation vendors – while developing accurate cost projections and execution timelines
• Track event results and develop insights and recommendations based on quantitative and qualitative results
• Coordination and training with our account and client teams to provide back-end support and communication to guests and reporting to clients
• Support with overall account management, including budget tracking and vendor payments
• Effectively facilitate communication between clients and partners
• Work with vendors to secure merchandise and other event services/supplies
• Become a trusted resource for clients
• Additional projects as assigned, which may include: assistance on other events/programs, competitive research, POVs, property research, etc.
• Domestic event travel may be required throughout the year, including nights and weekends
• Support Octagon Events Team’s portfolio of events across the calendar

THE BIGGER TEAM YOU’LL JOIN

Recognized as one of the “Best Places to Work in Sports”, Octagon is the global sports, entertainment, and experiential marketing arm of the Interpublic Group.

We take pride in being Playmakers – finding insightful, bold ways to create play in our work, our lives, and in the world. We believe in the power of play to create big ideas and unlock potential for our clients and talent.

We can put ourselves in the shoes of fans because we ARE fans – of sports, entertainment, and culture at large. This expertise allows us to continually evolve the fan experience across sports and entertainment alongside some of the biggest brands and talent in the world.

The world needs play more than ever. Are you a Playmaker?

WHO WE’RE LOOKING FOR

• A passion for live events, event planning, and execution
• 1-2+ years’ work experience in event management or event production
• Excellent communication skills, both written and oral
• Ability to work as part of a team, demonstrate initiative, and tackle problems independently
• Knowledge with Microsoft Office Suite (PowerPoint, Word, Excel, Publisher)
• Knowledge with Google Workspace (Google Drive, Slides, Sheets)
• Strong organizational skills and ability to prioritize multiple tasks simultaneously
• A no job is too small or too big approach, with a can-do demeanor and willingness to succeed and learn
• A standout colleague who wants to know what others are working on and also wants to help
• Enjoys coming up with fun ideas and bringing them to life
• Curious, coachable and desire to learn in a fast-paced work environment
• The ability to thrive under pressure, with exceptional problem solving  skills and ability to offer creative solutions
• A go-getter, you demonstrate initiative and take-on new challenges
• Excellent interpersonal skills and attention to detail
• Flexibility and willingness to travel domestically and work weekends or holidays as needed. Anticipated travel amount: Moderate (15 - 25%)

This position pays $40,000, is overtime-eligible and comes with a comprehensive benefits package.

Octagon is proud to be an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability, protected veteran status, or any other basis prohibited by law.