Contract Specialist

About WorkWave:

WorkWave is a leading provider of SaaS solutions, helping businesses streamline their operations and drive growth through innovative technology. As we continue to scale, we are looking for a skilled Corporate Paralegal to join our growing Legal team. In this role, you will support the legal department in managing a range of corporate and commercial legal matters while helping ensure that the company’s operations comply with relevant laws and regulations in the tech and SaaS industry.

Position Overview:

The Corporate Paralegal will work closely with the General Counsel and internal business teams to assist in managing corporate governance, commercial contracts, compliance matters, and strategic projects that are vital to the continued success of WorkWave. The ideal candidate will bring experience from a corporate environment, ideally within a SaaS or tech company, and have a strong understanding of the legal needs specific to the software industry.

WHAT YOU'LL DO:

• Assist in researching, monitoring, and maintaining an up-to-date tracker of state, federal, and jurisdictional wage and overtime requirements, and collaborate with the Product team to ensure ongoing compliance in product design and functionality.
• Assist with corporate governance, entity management, and compliance for WorkWave’s growing SaaS business.
• Review, draft, and negotiate various contracts, including NDAs, service agreements, and vendor contracts.
• Coordinate contract lifecycle management processes, including tracking renewals and expirations.
• Support the legal team in the preparation and filing of corporate documents, including board resolutions, minutes, and regulatory filings with state and federal authorities.
• Help ensure compliance with data privacy regulations (e.g., GDPR, CCPA) by maintaining documentation and assisting with data protection assessments.
• Develop and maintain legal templates, policies, and training materials.
• Liaise with internal teams and external counsel to support legal projects.
• Work closely with internal stakeholders, including procurement, product, engineering, and sales teams, to ensure legal compliance in various business areas such as product development, licensing, and customer agreements.
• Conduct legal research on matters related to SaaS industry standards, intellectual property, and emerging tech regulations.
• Maintain and organize legal files and documents, ensuring timely and efficient access to critical records.

WHAT YOU'LL BRING

• Bachelor’s degree or paralegal certificate from an accredited program, or juris doctor.
• At least two years of experience as a corporate paralegal, ideally within a technology or SaaS company.
• Familiarity with SaaS agreements, intellectual property (IP) issues, and privacy regulations such as GDPR and CCPA is a plus.
• Proven ability to manage and prioritize multiple projects in a fast-paced environment.
• Strong organizational skills with exceptional attention to detail and the ability to follow through on projects to completion.
• Excellent written and verbal communication skills, with the ability to interact effectively with business teams and external partners.
• A proactive and adaptable approach to legal work with the ability to think strategically and handle complex legal issues.
• Paralegal certification (preferred but not required)

WHAT YOU SHOULD KNOW ABOUT US:  

• We are laid back but buttoned up. We offer a casual work environment and remote work flexibility and have a passion for developing creative, innovative best in class solutions that directly contribute to the success of our customers

• We care deeply and deliver service and solutions that make a real difference in the lives of our clients and their businesses

• We openly accept others as they are and build strong partnerships based on trust

• Teamwork and collaboration is key to help our colleagues and customers solve their challenges

• Our team is energetic, fun, naturally inquisitive and eager to make an impact, we invite you to join us! 

LOVE WHAT YOU DO, NO MATTER WHERE YOU DO IT: 

• Join our Remote-First Global Work Community: WorkWave provides an innovative and dynamic remote-first Global Work Community that encourages growth, creativity, and collaboration. No matter what stage of your career or where you live, WorkWave is your place to be part of a global company with a startup feel, where your ideas matter and your growth is a priority. 

A GLOBAL COMPANY WITH A LOCAL PRESENCE:

 • We know that there are benefits of being in the office and working from home. WorkWave promotes a healthy work/life balance and provides employees with the flexibility of collaborating in the office or the option to work virtually if desired. Our teams are well versed at working collaboratively in a fully virtual environment.   

• Our HQ is based at our state of the art home office in the historic Bell Works complex located in Holmdel Township, New Jersey. We keep our offices available to all to use when working remotely isn’t feasible, or to help with cross training, team building and/or brainstorming. 

• We have employees in over 30 states, 7 countries and many regional offices - each with their own set of perks and opportunities to give back to the local community.  

• Whether you work remotely or take advantage of one of our offices, you’ll find a community of WorkWavers that value diversity, and care deeply about our products, clients, our communities and each other.

RELAX, WE'VE GOT YOU COVERED: 

• Employees can expect a robust benefits package, including health and dental and 401k with company match

AND BEYOND...

• Find your perfect work/life balance with our Flexible Time Off policy or generous PTO plan (role dependent) and paid holidays

• Up to 4 weeks paid bonding leave

• Tuition reimbursement

• Robust Employee Assistance Program through TotalCare offering free counseling 24/7/365, plus financial counseling, legal guidance, adoption assistance services and much more!

• 24/7 access to virtual medical care with Teladoc

• Quarterly awards based on peer nominations

• Regional discounts and perks

• Opportunities to participate in charitable events and give back to the community 

GROW WITH US: 

• We understand the impact of attracting and keeping top talent and reward intellectual curiosity and a thirst for personal and professional growth

• Encouraging our employees that already have an intimate knowledge of and passion for our products to apply for other roles within our walls just makes sense!

• Our employees have access to extensive video libraries for soft skill and role specific training available 24/7 and live trainings are provided throughout the year 

JOIN OUR WINNING TEAM! 

• 10 Time winner of Best Place to Work in New Jersey by NJBiz!

• WorkWave has been recognized with multiple awards for its outstanding products, growth and culture, including the Inc. 5000, SaaS Award, IT World Awards, Globe Awards, Silver Stevie Award for Employer of the Year, and Best Place to Work Inc. Magazine

• Recently named one of The Software Report's 3rd annual list of the Top 100 Software Companies of 2022 (worldwide!)  

We’re an equal opportunity employer. All applicants will be considered for employment without attention to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status: Don't meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At WorkWave, we are dedicated to building a diverse, inclusive and authentic workplace, so if you feel like you could make a great impact in this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may just be the right candidate for this or other roles!

WorkWave supports salary transparency, however please note that salary estimates provided by websites (LinkedIn, Glassdoor, etc.) and not by WorkWave may not accurately reflect the actual salary range for the position.