Support project managers through design, construction, and closeout of large-scale venues. Manage document control, meeting scheduling and minutes, tracking RFIs/submittals, inspection reports, pay application preparation, project logs, owner issues, and quality assurance. Provide administrative support and coordinate stakeholders to keep projects on time and within budget.
Job DescriptionCreative Artists Agency, LLC (the “Company”) is committed to a policy of Equal Employment Opportunity and will not discriminate on the basis of race (inclusive of traits historically associated with race, including hair texture and protective hairstyles), color, religion, creed, gender or sex (including pregnancy, childbirth, breastfeeding or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, family and medical care leave status, military or veteran status, marital status, family status, sexual orientation, gender identity, gender expression, political affiliation, an employee’s or their dependent’s reproductive health decision making (e.g., the decision to use or access a particular drug, device or medical service), or any other characteristic protected by applicable law.The absence of a permanent address is not a bar to employment. The Company does not discriminate against individuals based on housing status, including the absence of a fixed address.The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities.CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.
A division of leading entertainment and sports agency Creative Artists Agency (CAA), CAA ICON is the world’s-leading owners representative and strategic management consulting firm for public and private sports and entertainment facility owners/operators, professional franchises, and leagues.
With more than 100 sports, entertainment, and public assembly projects and over 2,500 consulting engagements, CAA ICON has managed the development of many of the most successful venues around the world with experience spanning 11 professional sports leagues and over $45 billion over the last 21 years in business. CAA ICON offers world-class service in the areas of feasibility and planning, project management, and consulting.
The Role
In this role, you will assist the Project Manager, Director, and Executive throughout the entire project phase, including design, construction, and completion of large-scale venue projects. You will be responsible for document control, communications, and all administrative functions to support the project team. Interact with Owners/Clients, Architects/Engineers, and Subcontractors, and project stakeholders professionally and tactfully on a regular basis.
The duties listed below are intended only as illustrations of the various types of work that may be performed in this position. They are not intended to prescribe or restrict the assignments that management may make
Responsibilities
- Attend regularly scheduled project meetings
- Assist in organizing the project file system
- Assist in getting meetings scheduled with project team members
- Maintain minutes of relevant project-related meetings
- Ensure the Construction Manager is implementing and maintaining its site logistics/utilization plans. Interface as necessary with adjacent and affected stakeholders.
- Assist in tracking open RFIs, Non-Conformance Logs, and submittals to ensure that the design team is providing the timely information needed to advance the work in the field.
- Update and assist in maintaining CAA ICON project tracking logs.
- Review and log on-site inspection reports. Assist with assuring the highest standard of quality.
- Identify, monitor, and track all owner-open issues to ensure timely and effective resolution.
- Assist in the preparation of each monthly pay application for processing.
- Assist in compiling and assembling project deliverables.
- Assist in identifying/resolving obstacles to completing projects on time and within budget
- Ensuring adherence to internal and external quality standards
Requirements
- 0-3 years of experience in the construction or related services industry.
- Bachelor’s Degree Required (Construction, Engineering, Architecture, Real Estate, or similar industry).
- Exceptional communication and organizational skills.
- Self-starter with the ability to work independently
- Multitasking and the ability to problem-solve and master new concepts in a short period of time.
- Familiarity with the Microsoft suite of software (Word, Excel, Project, Teams, OneDrive, etc)
Location
This role is based out of the CAA ICON Charlotte, NC office.
Compensation
The annual base salary for this position is in the range of $63,000 - $70,000. This position is also eligible for benefits and a discretionary bonus. Ultimately, the salary may vary based upon, but not limited to, relevant experience, time in the role, business sector, and geographic location, among other criteria. Please talk with a CAA Recruiter to learn more.
Benefits
At CAA ICON, we offer a competitive compensation and benefits package:
- Medical, Dental, Vision Insurance
- 401K Plan
- Paid Vacation / Holidays
- Paid Sick Time
- Flexible Spending Accounts (Health Care and Dependent Care)
- Voluntary Life Insurance
- Telemedicine
- Paid Parental Leave and Other Paid Leaves of Absence
- Adoption Benefits
- Educational Assistance
- Mental Health Resources
- Employee Assistance Plan
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