Billing Manager

Husch Blackwell LLP is a full-service litigation and business law firm with multiple locations across the United States, serving clients with domestic and international operations.

At Husch Blackwell we believe that diverse, equitable and inclusive teams lead to better outcomes. Husch Blackwell is committed to retaining, recruiting, developing, and promoting talented lawyers and business professionals with diverse backgrounds and experiences. We foster an engaged, diverse, and inclusive team culture of accountability and purpose that makes our Firm and our communities better.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Billing Manager position. This position may be filled remotely, or in any of our locations.

The Billing Manager provides strategic leadership and operational oversight of the firm’s monthly billing function. This role is accountable for the accuracy, timeliness, and integrity of client billing while resolving complex billing matters that require sound judgment, discretion, and independent decision making. The Billing Manager partners closely with attorneys, accounting leadership, and firm management to optimize billing performance, ensure compliance with firm and client requirements, and continuously improve billing operations. Essential job functions include:

• Manage assigned Strategic Business Unit (SBU) billing cycle, including oversight of proforma review and revisions; time and cost adjustments; transfers; and final invoice processing, ensuring accuracy, compliance, and on time delivery.
• Direct, assign, and oversee the work of billing specialists, ensuring appropriate workload distribution, consistent application of billing standards, and efficient departmental workflows.
• Serve as a subject matter expert for complex billing issues, partnering with attorneys and internal stakeholders to resolve escalated matters and drive effective outcomes.
• Oversee the ongoing review of aged work in progress (WIP), collaborating with billing specialists and attorneys to remediate non compliant or aging items in accordance with firm and client guidelines.
• Ensure timely resolution of unallocated cash and trust balances, maintaining strong internal controls and supporting accurate financial reporting.
• Manage month end and month-open activities, including generation of proformas and supporting reports, monitoring attorney proforma submission deadlines, and coordination of final billing approvals for WIP adjustments.
• Support onboarding of lateral hires and transitions related to departing attorneys.
• Conduct periodic reviews and provide feedback to direct reports to maintain accuracy and adherence to firm and client requirements of rate compliance, alternative fee arrangements (AFAs), volume discounts, multi-payor setups, and other complex billing agreements.
• Lead the evaluation, testing, and implementation of billing systems, tools, and process enhancements, acting as a key contributor to technology and operational improvements.
• Mentor direct reports through performance management, coaching, goal setting, and professional development, fostering a high performing and accountable billing team.
• Deliver regular, concise updates to firm leadership regarding billing statuses, risks, trends, and opportunities for efficiency and optimization.
• Establish, monitor, and report on key performance indicators (KPIs) to measure departmental effectiveness and alignment with organizational goals.
• Drive continuous process improvement initiatives to enhance billing accuracy, efficiency, client satisfaction, and overall operational excellence.
• Stay current on industry trends, best practices, and advancements in legal billing technology, recommending and implementing innovative solutions where appropriate.
• Develop, maintain, and enforce documented standard operating procedures (SOPs) to ensure consistency, compliance, and scalability within billing operations.
• Promote a collaborative, professional, and service oriented culture within the Accounting Department and across the firm.
• Manage staffing activities for the billing function, including workforce planning, interviewing, hiring, onboarding, and separation processes, in compliance with firm policies and employment standards.
• Perform other related duties as assigned in support of firm objectives.

Position Requirements

• 4-year degree with major coursework in related field required; or combination of education and commensurate work experience required.
• 7 years’ management experience in related field required.
• Knowledge and general understanding of accounting principles in a service organization.
• Technical experience with Microsoft Office Suite required.
• Technical experience with Elite 3E preferred.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements. The Firm will provide reasonable accommodations as necessary to allow an individual with a disability to apply for and/or perform the essential functions of a position.  Please reach out to our HR team to request an accommodation.

COMPENSATION AND BENEFITS

Employees are entitled to compensation commensurate with skill and experience. The exact compensation will vary based on skills, experience, location, and other factors permitted by law. The expected compensation ranges for this position in various states and jurisdictions are as follows:

• State of California: $86,000 - $175,000
• State of Colorado: $79,000 - $141,000
• State of Illinois: $78,000 - $151,000
• Jersey City, NJ: $93,000 - $169,000
• State of Maryland: $83,000 - $126,000
• State of Massachusetts: $86,000 - $164,000
• State of Minnesota: $86,000 - $142,000
• State of New York: $80,000 - $173,000
• State of Washington: $83,000 - $158,000
• State of Vermont: $85,000 - $163,000
• Washington, D.C.: $111,000 - $163,000

The above salaries do not include a discretionary bonus, however bonus opportunities are non-guaranteed, and are dependent upon individual and firm performance. Full-time employees receive benefits including: medical and dental coverage; life insurance; short-term and long-term disability insurance; pre-tax flexible spending account for certain medical and dependent care expenses; an employee assistance program; Paid Time Off; paid holidays; participation in a retirement plan program after meeting eligibility requirements; and more.

Please include a cover letter and resume when applying.

EOE/Minority/Female/Disabled/Vet. Principal Applicants Only.

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Qualifications Education Required High School or better. Preferred Bachelors or better. Experience Required Technical experience with Microsoft Office Suite Knowledge and general understanding of accounting principles Management experience in a professional environment Preferred Technical experience with Elite 3E Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.