Billing Clerk

Job Summary

We are seeking a detail-oriented and organized Billing Clerk to join our administrative team. The Billing Clerk will be responsible for preparing invoices, maintaining billing records, processing payments, and ensuring the accuracy of financial transactions related to company services.

The ideal candidate will have strong attention to detail, basic accounting knowledge, and the ability to work efficiently while maintaining accurate financial records.

Key Responsibilities

• Prepare and issue customer invoices for services provided
• Review billing data to ensure accuracy and completeness
• Process payments and update billing records in the accounting system
• Resolve billing discrepancies and respond to customer billing inquiries
• Maintain organized records of invoices, payments, and financial transactions
• Assist in tracking accounts receivable and outstanding payments
• Generate financial reports and billing summaries for management
• Coordinate with accounting, operations, and customer service teams
• Verify contracts and service agreements for proper billing
• Ensure compliance with company policies and financial procedures

Required Qualifications

• High school diploma or equivalent
• 1–3 years of billing, accounting, or administrative experience
• Basic knowledge of accounting principles and invoicing processes
• Proficiency in Microsoft Excel, Word, and accounting software
• Strong attention to detail and numerical accuracy
• Good organizational and time management skills
• Strong communication skills for handling billing inquiries

Preferred Qualifications

• Associate degree in Accounting, Finance, or Business Administration
• Experience with billing software, ERP systems, or QuickBooks
• Experience working in service-based industries such as security, utilities, or maintenance
• Familiarity with accounts receivable processes

Skills Required

• Invoice processing
• Financial record keeping
• Attention to detail
• Data entry and documentation
• Basic accounting knowledge
• Problem solving
• Communication and customer service

Physical Requirements

• Ability to sit and work at a desk for extended periods
• Ability to use computers and office equipment
• Occasionally lift light office supplies (up to 15 lbs)

Work Schedule

• Monday – Friday
• Standard 8-hour shift
• Occasional overtime may be required during billing cycles

Salary (Typical for Bakersfield)

• $36,000 – $48,000 per year
• Approximately $17 – $23 per hour, depending on experience

Benefits (Example)

• Competitive salary
• Health, dental, and vision insurance
• Paid time off (PTO)
• 401(k) retirement plan
• Paid training
• Opportunities for career advancement

Skill Level

Entry-Level to Intermediate