Owner of inbox/outreach triage, automation build, partner recruitment/tracking, and event operations. Designs and documents integrations (Zapier/Make), centralizes documentation, manages daily status updates, and supports cross-functional execution for a fast-paced event program.
About the Client
A fast-growing global innovation platform that brings together builders, buyers, and backers to accelerate human-centered AI adoption through summits, labs, and partner events. They run a year-round ecosystem that includes a large annual flagship event and 100+ decentralized partner events designed to demonstrate measurable human-centered outcomes. The organization is mission-driven — focused on scaling innovations that improve human life and wellbeing.
Why does this role exist?
The Automation Specialist is being hired to remove operational friction and scale high-volume, time-sensitive event and partner work by building reliable automations, centralizing information, and driving day-to-day execution. This role ensures the core team can focus on strategic partnerships and content by owning inbox and outreach triage, implementing the partner recruitment/tracking tech stack for Human+Tech Week, and keeping deliverables organized and actionable. Fast ramp and independence are required to get HTW’s marketing, partner, and event operations market-ready quickly.
A fast-growing global innovation platform that brings together builders, buyers, and backers to accelerate human-centered AI adoption through summits, labs, and partner events. They run a year-round ecosystem that includes a large annual flagship event and 100+ decentralized partner events designed to demonstrate measurable human-centered outcomes. The organization is mission-driven — focused on scaling innovations that improve human life and wellbeing.
Why does this role exist?
The Automation Specialist is being hired to remove operational friction and scale high-volume, time-sensitive event and partner work by building reliable automations, centralizing information, and driving day-to-day execution. This role ensures the core team can focus on strategic partnerships and content by owning inbox and outreach triage, implementing the partner recruitment/tracking tech stack for Human+Tech Week, and keeping deliverables organized and actionable. Fast ramp and independence are required to get HTW’s marketing, partner, and event operations market-ready quickly.
The Impact you’ll make
Communication & Alignment
- Send AM/PM Slack updates (day’s plan / accomplishments) and maintain daily status reporting.
- Coordinate recurring check-ins and manage project WhatsApp group (voice memos + quick updates).
- Flag issues early and escalate when necessary.
Inbox & Outreach Management
- Clean and triage CEO/lead inbox (Gmail + Fixer), surface and prioritize high-priority messages daily.
- Clean and prioritize LinkedIn (process invites/messages; build outreach lists for HTW).
- Schedule meetings and follow-ups; maintain response SLAs.
Automation & Tech Stack Build
- Design, build and document automations/integrations (Zapier/Make/other) to connect email, CRM/tracker, ConvertKit, calendar, and Slack.
- Build a partner recruitment/tracking system (Airtable/Notion or equivalent) for Human+Tech Week and automate partner workflows.
- Ensure partner onboarding, tracking, and communications are automated and auditable.
Event & Project Operations Support
- Prepare event materials, coordinate logistics with partners, and ensure deliverables are in usable formats.
- Support cross-functional teams (ops, BAs, event partners) and run recurring ops tasks for HTW execution.
- Estimate time, prioritize tasks, and make decisions to keep projects moving without micromanagement.
Organization & Documentation
- Centralize files, contacts, and documentation in Notion/Dropbox and maintain clear versioning and templates.
- Create playbooks for recurring processes and handoffs to reduce rework.
- Ensure all deliverables are actionable and minimize back-and-forth for leadership.
Skills, Knowledge and Expertise
Required:
- 3+ years supporting executives or running operations in fast-paced, high-volume environments (events, startups, agencies, or similar).
- Proven experience building automations and integrations using tools like Zapier, Make (Integromat), or equivalent.
- Strong hands-on experience with Gmail, Slack, LinkedIn outreach, Notion/Airtable (or comparable trackers), and basic email automation platforms (e.g., ConvertKit).
- Excellent written and verbal English; demonstrated ability to communicate clearly and proactively.
- Demonstrated resilience: ability to take initiative, make independent decisions, adapt to frequent change, and set/maintain work boundaries.
- WFH Set-Up:
- Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
- Internet speed of at least 40MBPS
- Headset with an extended mic that has noise cancellation and a webcam
- Back-up computer and internet connection
- Quiet, dedicated workspace at home
Your Superpowers:
- Hands‑on with automation tools (Zapier/Make, Fixer experience helpful), ConvertKit or other email platforms, Notion/knowledge bases, Dropbox, Gmail, LinkedIn.
- Experience with event/project tools and building partner recruitment/tracking systems.
- Basic design familiarity (Canva, design fundamentals) is a plus. Soft
- Proactive, decisive, and resourceful — makes the next best decision without waiting for micromanagement.
- High stress tolerance; resilient to frequent scope changes and comfortable in a fast pace.
- Strong prioritization, time estimation, and stakeholder communication skills.
- Assertive boundary-setting to protect agreed working hours while maintaining stakeholder service levels.
You should apply if…
- You thrive in fast, ambiguous, high‑volume environments and enjoy turning chaos into repeatable systems.
- You take ownership, anticipate needs, and create deliverables that are actionable and minimize rework for leaders.
- You value clear, early communication and can set professional boundaries while being responsive during agreed hours.
- You’re collaborative, adaptable, and comfortable using voice memos/WhatsApp for quick coordination.
What to expect...
Work Setup:
- Remote position
- Must have a reliable internet connection and a quiet workspace
- Required to provide own computer with Intel Core i5 or something similar or higher operating system
Working Hours:
- 40 hours per week
- Monday - Friday: 9:00 am - 6:00 pm (Pacific Standard Time)
Compensation:
- $6 per hour
- No benefits package included
Benefits
About
Magic has connected top remote talent with fast-growing businesses for over 10 years.Founded in San Francisco in 2015, we now have thousands of remote workers around the world. Magic is backed by Sequoia Capital and Y Combinator.
Similar Jobs
Big Data • Fintech • Mobile • Payments • Financial Services
Own technical success for a portfolio of large merchants post-sale: lead integrations, advise developers and product teams, resolve critical issues, drive feature adoption, provide product feedback, and improve onboarding and operational efficiency.
Top Skills:
Mobile Application ArchitecturePayments EcosystemWeb Application Architecture
Big Data • Fintech • Mobile • Payments • Financial Services
Build and maintain an ML feature platform: feature creation, exploration, serving, data storage and availability, and offline backfilling. Design, develop, and launch backend systems, optimize platform performance, and support MLEs, analysts, and decisioning teams with reliable, scalable infrastructure.
Top Skills:
AWSKotlinKubernetesMySQLPython
Big Data • Cloud • Software • Database
Lead multi-year strategy, product architecture, and monetization for MongoDB's distributed query engine. Drive cross-functional alignment, mentor PMs, engage senior customers, own business cases, and represent the product externally to shape roadmap and market adoption.
Top Skills:
Ai Platform ToolingAWSCloud-NativeGCPLlm OrchestrationAzureMongoDBMongodb AtlasMqlNon-Relational DatabasesOpen-SourceSQL
What you need to know about the Charlotte Tech Scene
Ranked among the hottest tech cities in 2024 by CompTIA, Charlotte is quickly cementing its place as a major U.S. tech hub. Home to more than 90,000 tech workers, the city’s ecosystem is primed for continued growth, fueled by billions in annual funding from heavyweights like Microsoft and RevTech Labs, which has created thousands of fintech jobs and made the city a go-to for tech pros looking for their next big opportunity.
Key Facts About Charlotte Tech
- Number of Tech Workers: 90,859; 6.5% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Lowe’s, Bank of America, TIAA, Microsoft, Honeywell
- Key Industries: Fintech, artificial intelligence, cybersecurity, cloud computing, e-commerce
- Funding Landscape: $3.1 billion in venture capital funding in 2024 (CED)
- Notable Investors: Microsoft, Google, Falfurrias Management Partners, RevTech Labs Foundation
- Research Centers and Universities: University of North Carolina at Charlotte, Northeastern University, North Carolina Research Campus
