Assistant Recruitment Manager

There are over 5 billion users using basic applications today such email, notes, tasks, calendar and they're not AI-native. Our mission is to build proactive applications for anyone in the world, who are not used to complex prompting. We aim to bring intelligence to conversations, errands, organising and workflows, with minimal to no prompting.

Our product focuses on achieving high reliability for long-running workflows, persistent context, and real-world task completion. We believe products will greatly reduce hallucinations

Our objective is to organise anyone's life, allowing us all to spend time on valuable and meaningful things

As Assistant Recruitment Manager , you will own ActAI's global technical recruiting function and be accountable for building the engineering and AI teams required to scale the company.

• Own technical hiring across ActAI, including AI/ML, backend, infrastructure, web, mobile and engineering leadership.

• Build the technical recruiting strategy, team structure, hiring priorities and operating cadence required to meet company hiring goals.

• Personally lead searches for critical and senior hires, from market mapping and headhunting through assessment, offer negotiation and closing.

• Set the standard for candidate quality, ensuring recruiters evaluate actual technical contribution, complexity and relevance rather than relying on titles, companies or keywords.

• Partner directly with engineering and company leadership to define hiring bars, target profiles, interview processes and final hiring decisions.

• Build and coach a high-performing technical recruiting team, reviewing pipelines and raising the quality of sourcing, assessment and candidate management.

• Use recruiting data and market intelligence to identify bottlenecks, challenge ineffective searches and continuously improve hiring quality, speed and conversion.

• Build scalable recruiting processes and talent networks across the US, Europe and Asia without allowing process to replace judgement or execution.

• 10+ years of recruiting experience with deep experience hiring software engineering, AI/ML or other highly technical talent.

• Proven track record building and leading technical recruiting for a high-growth technology company while remaining hands-on with critical searches.

• Strong understanding of engineering and AI talent markets, with the ability to assess the substance and relevance of highly technical profiles.

• Demonstrated success hiring senior engineers, technical leaders and other scarce talent through proactive headhunting.

• Experience building, managing and raising the performance of technical recruiting teams.

• Ability to work directly with founders and engineering leaders, challenge assumptions and translate company priorities into executable hiring plans.

• Strong judgement on talent, high execution speed and clear accountability for hiring outcomes.

• Experience leading technical recruiting at an AI company, AI-native startup or high-growth technology company.

• Direct experience recruiting AI researchers, ML engineers, applied AI engineers and senior engineering leaders.

• Strong existing networks across global AI and engineering communities.

• Experience building technical teams across multiple markets, particularly the US, Europe and Asia.