Assistant Project Manager

WHO WE ARE
We’re Global Facility Management and Construction, an innovative and groundbreaking organization launched initially out of a studio apartment in 2004, now grown and expanded to a staff of 160 tasked with building and managing some of the most interesting and innovative properties throughout the continent.

We’re looking to build the best team in the biz, and we’re actively seeking high performing, highly engaged teammates with an entrepreneurial spirit and a good sense of humor who can’t resist a challenge.

We strive every day to build an inclusive, equitable, dynamic, and engaging culture. We offer a rich and full suite of benefits and perks, from paid holidays and awesome team building activities to summer barbeques and celebrations, and of course, our employee appreciation program. As far as traditional benefits, we offer excellent health and dental coverage, life insurance and 401k, and a compelling PTO program.

Think you’ve got what it takes? Join our dynamic and engaged team today!

Position Responsibilities:

• Experience in project coordination or project management, with the ability to support multiple projects and deadlines.
• Skills in expediting and working as an expeditor to move materials, approvals, and tasks through the project lifecycle efficiently.
• Knowledge of inspection processes, including scheduling, documentation, and follow-up on findings.
• Logistics management skills to coordinate technicians, vendor partners, materials, and schedules across various locations.
• Strong organizational and time-management abilities, with attention to detail and accurate recordkeeping.
• Effective written and verbal communication skills for working with clients, vendors, and internal teams.
• Proficiency with project management software and Microsoft Office (Excel, Word, Outlook) or similar tools.
• Ability to work on-site in Melville, NY, collaborate in a team environment, and adapt to changing priorities.
• Relevant experience in facility management, construction, or related fields preferred.
• Assist in procuring pricing bids from pre-qualified subcontractors and technicians.
• Complete all assigned project implementation tasks by set deadlines.
• Training on Mold remediation will be ongoing you may be asked to attend training and seminars and be cross trained.
• Assist in coordinating project scheduling requirements with contractors, Landlord agents, and Clients. Utilize the Global software management system GEMS to ensure all projects are properly documented and status updated throughout all project phases up to and including submittal of change orders and invoices.
• Learn Client software management systems and successfully utilize per Client requirements.

Skills and Experience:

• Flexible and adaptable on daily task prioritization
• Positive team-oriented attitude required
• Decision making based on data and analysis
• Ability to switch task easily and quickly process information
• Ability to successfully manage to tight deadlines
• Articulate in both written and spoken communication
• Experience with Microsoft Excel, Word, PowerPoint, OneNote and keyboarding skills

About You:
You have High School/College experience or related industry experience under your belt working in a dynamic and fast paced office environment. You work well on your own, yet love contributing to a team, and you’ve got great flexibility, initiative and amazing judgement.

Does this sound like you, and the career you want to build for yourself? Join us and apply today!

At Global, we don’t just accept difference — we celebrate it, we support it and thrive on it for the benefit of our employees, our service, and our community. Global Facility Management is proud to be an equal