Lead AI-driven operations: audit workflows, build n8n automations and integrations, pilot and measure AI interventions, own cross-functional projects end-to-end, create 24-hour handoff playbooks and SLAs, manage vendors, produce SOPs and dashboards, and partner with executives to drive measurable efficiency gains.
About the Client
Our client is a U.S.-based strategist and business coach with a high-impact personal brand spanning coaching programs, keynotes, a podcast, and a community for entrepreneurs. They operate a lean, fast-moving team that partners with vendors and requires precise execution across time zones. The culture values speed, high standards, measurable outcomes, and email-first communication.
Our client is a U.S.-based strategist and business coach with a high-impact personal brand spanning coaching programs, keynotes, a podcast, and a community for entrepreneurs. They operate a lean, fast-moving team that partners with vendors and requires precise execution across time zones. The culture values speed, high standards, measurable outcomes, and email-first communication.
Why does this role exist?
The client needs a senior, AI-savvy project lead who will diagnose operational inefficiencies and implement AI/tooling to dramatically increase speed and quality. This role owns priority projects end-to-end, coordinates closely with the principals (Christine and Charles), and ensures reliable 24-hour handoffs between Eastern and Philippine time zones. The aim is to replace fragmented workflows and “yes-person” execution with proactive leadership, automation, and measurable impact.
The Impact you’ll make
AI Operations Diagnosis & Automation
- Audit existing workflows, identify bottlenecks, and recommend AI/tool solutions.
- Build and maintain automations (including n8n) and necessary integrations.
- Pilot, measure, and iterate on AI interventions to deliver time savings and quality gains.
Project Ownership & Delivery
- Define scope, milestones, timelines, and success criteria; manage cross-functional initiatives end-to-end.
- Run stand-ups/check-ins; track risks and dependencies; ensure on-time delivery.
- Produce and maintain clear SOPs, documentation, and dashboards for visibility.
Cross-Time-Zone Coordination & Handoffs
- Create and enforce a 24-hour handoff playbook and SLAs between Philippine and Eastern time teams.
- Ensure clear daily summaries, next actions, and owner accountability.
- Provide administrative backups as needed (travel, meeting prep, decks, scheduling).
Vendor & Stakeholder Management
- Coordinate with existing vendors (e.g., high-end LinkedIn specialist), align on objectives, and ensure timely execution.
- Translate strategy into tasks and automations; QA deliverables and close gaps.
- Train/enable internal team members and vendors on updated processes and tools.
Executive Partnership
- Work hand-in-hand with Christine and Charles as a proactive, assertive strategic partner.
- Prepare materials for meetings, manage calendars/invites, and ensure email-first communication cadence.
- Surface risks early, propose solutions, and push projects forward decisively.
Skills, Knowledge and Expertise
Required:
- Proven experience using AI as a specialist specifically within Project Management (designing, implementing, and operationalizing AI-enabled workflows).
- Hands-on automation experience, including n8n familiarity and integrations across common business tools (email, calendar, CRM, LinkedIn).
- Senior-level project management owning cross-functional initiatives end-to-end with measurable outcomes.
- Experience collaborating with U.S.-based executives and working Eastern Time hours.
- Exceptional communication and an assertive, proactive approach
- WFH Set-Up:
- Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
- Internet speed of at least 40MBPS
- Headset with an extended mic that has noise cancellation and a webcam
- Back-up computer and internet connection
- Quiet, dedicated workspace at home
Your Superpowers:
- Technical: n8n automation, API integrations, AI/LLM tools, prompt/workflow design, process mapping, data hygiene, QA, documentation/SOPs.
- Project Leadership: scope/timeline/risk management, stakeholder alignment, vendor coordination, KPI tracking, change management.
- Soft Skills: resourceful problem-solver, assertive and accountable, bias to action, excellent written email communication, high ownership, cross-time-zone communicator with strong follow-through.
You should apply if...
- You’re a proactive builder who diagnoses problems, proposes solutions, and drives decisions without waiting for direction.
- You’re comfortable pushing back, setting priorities, and holding others accountable to timelines and SLAs.
- You thrive in fast-moving environments, enjoy working directly with executives, and can coordinate smooth 24-hour handoffs.
- You care about measurable impact, not activity—your default is to automate, document, and iterate.
What to expect...
Work Setup:
- Remote position
- Must have a reliable internet connection and a quiet workspace
- Required to provide own computer with Intel Core i5 or something similar or higher operating system
Working Hours:
- 40 hours per week
- Monday - Friday: 9:00 am - 5:00 pm (Eastern Time)
Compensation:
- $7 per hour
- No benefits package included
Benefits
About
Magic has connected top remote talent with fast-growing businesses for over 10 years.Founded in San Francisco in 2015, we now have thousands of remote workers around the world. Magic is backed by Sequoia Capital and Y Combinator.
Similar Jobs
Virtual Reality
Design, build, and maintain Claude-powered employee-facing AI agents; implement multi-step agent logic, integrations (APIs/webhooks), automations (Zapier/Make/n8n); monitor, test, and optimize agents; document workflows, enforce security and compliance, and enable staff training.
Top Skills:
APIsClaudeCrmsInternal DatabasesJavaScriptLlmsMake (Integromat)N8NProject Management PlatformsPrompt EngineeringPythonSlackWebhooksZapier
Virtual Reality
Operate and stress-test LLM-based AI tools, reproduce and document edge cases, file and track tickets, validate fixes, provide prioritized product feedback, triage failures with engineers, design lightweight tests, and support the Head of Engineering with task and calendar management to scale experimentation and improve production reliability.
Top Skills:
ChatgptGoogle SuiteLlmMagic AiMessengerShortcut (Clubhouse)Slack
Big Data • Fintech • Mobile • Payments • Financial Services
Own technical success for a portfolio of large merchants post-sale: lead integrations, advise developers and product teams, resolve critical issues, drive feature adoption, provide product feedback, and improve onboarding and operational efficiency.
Top Skills:
Mobile Application ArchitecturePayments EcosystemWeb Application Architecture
What you need to know about the Charlotte Tech Scene
Ranked among the hottest tech cities in 2024 by CompTIA, Charlotte is quickly cementing its place as a major U.S. tech hub. Home to more than 90,000 tech workers, the city’s ecosystem is primed for continued growth, fueled by billions in annual funding from heavyweights like Microsoft and RevTech Labs, which has created thousands of fintech jobs and made the city a go-to for tech pros looking for their next big opportunity.
Key Facts About Charlotte Tech
- Number of Tech Workers: 90,859; 6.5% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Lowe’s, Bank of America, TIAA, Microsoft, Honeywell
- Key Industries: Fintech, artificial intelligence, cybersecurity, cloud computing, e-commerce
- Funding Landscape: $3.1 billion in venture capital funding in 2024 (CED)
- Notable Investors: Microsoft, Google, Falfurrias Management Partners, RevTech Labs Foundation
- Research Centers and Universities: University of North Carolina at Charlotte, Northeastern University, North Carolina Research Campus
