The Administrative Assistant provides administrative and organizational support to teams, schedules meetings, manages travel arrangements, and assists with project-related tasks.
Typical Years of Requisite Experience: 1-3+ years
Common and Baseline Responsibilities
- Provides administrative support to an individual, team, department, or group in the firm.
- Organizes and schedules meetings and appointments.
- Assists studio leaders with travel arrangements and/or expense reports as needed.
- Provides support to the Office Manager or Talent Manager for special projects as needed.
- Assist PM/Principals in creating consultant agreements and/or Owner/Architect agreements using AIA software as needed.
- Assists Project Teams.
- Orders lunches and sets up for internal meetings and client meetings.
- Provides support for front desk, including answering phones, receiving and distributing packages as needed.
- Sends correspondence to Consultants and General contractors.
- Requests Certificate of Insurance certificates from legal department.
High-level Summary of Critical, Baseline Technical Skills and Certifications
Equal Opportunity Employer/Protected Veterans/Individuals with DisabilitiesProficiencies
- Effective verbal, written communication and organizational skills
- Strong attention to detail and excellent time management skills
- Proven ability to execute tasks and able to work independently
- Flexible, high service orientation, and a quick learner
Software
- Knowledge of Microsoft Office (Word, Excel, Outlook, and PowerPoint)
Licensure/Certifications/Education
- Associate or bachelor's degree preferred
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Top Skills
MS Office
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What you need to know about the Charlotte Tech Scene
Ranked among the hottest tech cities in 2024 by CompTIA, Charlotte is quickly cementing its place as a major U.S. tech hub. Home to more than 90,000 tech workers, the city’s ecosystem is primed for continued growth, fueled by billions in annual funding from heavyweights like Microsoft and RevTech Labs, which has created thousands of fintech jobs and made the city a go-to for tech pros looking for their next big opportunity.
Key Facts About Charlotte Tech
- Number of Tech Workers: 90,859; 6.5% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Lowe’s, Bank of America, TIAA, Microsoft, Honeywell
- Key Industries: Fintech, artificial intelligence, cybersecurity, cloud computing, e-commerce
- Funding Landscape: $3.1 billion in venture capital funding in 2024 (CED)
- Notable Investors: Microsoft, Google, Falfurrias Management Partners, RevTech Labs Foundation
- Research Centers and Universities: University of North Carolina at Charlotte, Northeastern University, North Carolina Research Campus
