Administrative Assistant

Monday-Friday 8a-5p

Major Responsibilities:
Performance of diversified administrative and secretarial work in support of the department

• Compile, analyze and summarize data to prepare reports.
• Coordinate work or provide direction and/or guidance to others.
• Respond to correspondence received by the area to include routing inquiries, routing requests to the appropriate personnel, and acknowledging receipt of messages.
• Monitor budget for department.
• Coordinate with internal and external sources to accomplish activities such as obtaining bids for outside printing, office equipment and/or supplies, selecting menus and arranging room set-up, etc.
• Coordinate meetings and special events with very little direction.
• Initiate follow-up for calls, correspondence, etc. received by department

Preparation and dissemination of correspondence

• Type letters, memoranda, reports and other types of correspondence from rough drafts or provided copy.
• Compose correspondence for supervisor/staff.
• Collect data and/or compile information to prepare reports for the department.

Maintenance of department files.

• Maintain records and files within the department/unit.
• Create and set up filing systems for department/unit.

Education Required:

• High school or equivalent and 5 years administrative secretarial experience OR Associates degree and 3-4 years administrative secretarial experience

Knowledge, Skills & Abilities Required:

• Typing 60+ words per minute preferred
• Extensive knowledge of several software applications is preferred
• Ability to create spread-sheets manipulate data preferred
• Ability to work independently

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

Pay Range

Our Commitment to You:

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
• Premium pay such as shift, on call, and more based on a teammate's job
• Incentive pay for select positions
• Opportunity for annual increases based on performance

Benefits and more

• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program