Administrative Assistant III (Remote)

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Job Title

Administrative Assistant III (Remote)

Requisition Number

R7230 Administrative Assistant III (Remote) (Open)

Location

Nevada - Home Teleworkers

Additional Locations

Alabama - Home Teleworkers, Alabama - Home Teleworkers, Arizona - Home Teleworkers, Arkansas - Home Teleworkers, California - Home Teleworkers, Colorado - Home Teleworkers, Connecticut - Home Teleworkers, Delaware - Home Teleworker, District of Columbia - Home Teleworkers, Florida - Home Teleworkers, Georgia - Home Teleworkers, Idaho - Home Teleworkers, Illinois - Home Teleworkers, Indiana - Home Teleworkers, Iowa - Home Teleworkers, Kansas - Home Teleworker, Kentucky - Home Teleworkers, Louisiana - Home Teleworkers, Maine Home Teleworkers, Maryland - Home Teleworkers, Massachusetts - Home Teleworkers, Michigan - Home Teleworkers, Minnesota - Home Teleworkers, Mississippi - Home Teleworker, Missouri - Home Teleworker {+ 20 more}

Job Information

We're Mobilitas, a commercial insurance company created by CSAA Insurance Group. Our mission is to reinvent commercial insurance in the mobility space by providing technologically advanced solutions for today’s way of doing business. At Mobilitas, we believe in what's possible and we use our inventive skills to meet the demands of modern mobility with tailored solutions. We’re looking for motivated, innovative individuals who think big, move fast and are dedicated to creating a company from the ground up, without the constraints of a traditional insurance company. We’re excited to push the boundaries of commercial insurance and are looking for enthusiastic team members to help us reimagine insurance. We are actively hiring for an Administrative Assistant!    

Your Role:

This role includes preparing presentations and correspondence, maintaining databases and spreadsheets, ensuring confidentiality of corporate and personnel matters, handling budget and financial data, processing new hire paperwork, managing reception and telephone duties, sorting mail, making travel and meeting arrangements, administering office operations, managing calendars, organizing events, typing memos and department forms, and training support staff.

Your work:

• Prepares presentations, compose letters and routine correspondence, and researching information.
• Creates and maintains database, department organization charts and spreadsheet files, and assists with email reporting.
• Maintains confidentiality of all corporate, personnel and research matters.
• May provide budget and general ledger reconciliation duties
• Prepares Reports and Financial data
• Process new hire paperwork and on-boarding tasks
• Responsible for reception and telephone duties, including signing for front office packages.
• May be required to make meeting and travel arrangements.
• Responsible for sorting and distributing mail.
• Administers office operations or specialized business functions.
• May perform personal executive secretarial services under limited direction.
• Manages the calendars and schedules appointments.
• Organizes programs, events, meetings or conferences by arranging facilities and caterers, issuing information.
• Types memos, payment requests and other department forms and documents.
• Conducts training of other support staff
• Sends faxes as requested.
• Makes photocopies as requested
• Orders office supplies and maintains supply cabinet.
• Maintains various database and spreadsheet files as requested
• Performs other duties as assigned

Required Experience, Education and Skills

• 5 or more years of clerical, office and secretarial experience in a mid-to large company
• 2-4 years in a corporate environment
• High school diploma or GED

What would make us excited about you? 

• BA/BS degree
• Strong skills in developing effective relationships, communication skills, managing expectations in a fast-paced organization
• Strong interpersonal, organizational and communication skills
• Demonstrates strong conflict resolution skills in developing recommendations and solutions to solve issues.
• Well-developed analytical and communication skills
• Advanced knowledge of office procedures and office practices
• High Proficiency in Microsoft Excel and PowerPoint system applications
• Strong written and verbal communication skills
• Strong Computer skills with the ability to train others in system usage
• Actively shapes our company culture (e.g., participating in employee resource groups, volunteering, etc.) 
• Lives into cultural norms (e.g., willing to have cameras when it matters: helping onboard new team members, building relationships, etc.) 
• Travels as needed for role, including divisional / team meetings and other in-person meetings 
• Fulfills business needs, which may include investing extra time, helping other teams, etc 

Mobilitas Careers   

At Mobilitas, we’re proudly devoted to protecting our customers, our employees, our communities, and the world at large. We are on a climate journey to continue to do better for our people, our business, and our planet. Taking bold action and leading by example. We are citizens for a changing world, and we continually change to meet it.  

Join us if you… 

• BELIEVE in a mission focused on building a community of service, rooted in inclusion and belonging. 
• COMMIT to being there for our customers and employees. 
• CREATE a sense of purpose that serves the greater good through innovation.   

Recognition: We offer a total compensation package, performance bonus, 401(k) with a company match, and so much more!  Read more about what we offer and what it is like to be a part of our dynamic team at careers.mobilitasinsurance.com

In most cases, you will have the opportunity to choose your preferred working location from the following options when you join us: remote, hybrid, or in-person. Submit your application to be considered. We communicate via email, so check your inbox and/or your spam folder to ensure you don’t miss important updates from us.

If a reasonable accommodation is needed to participate in the job application or interview process, please contact [email protected]

As part of our values, we are committed to supporting inclusion and diversity. We actively celebrate colleagues’ different abilities, sexual orientation, ethnicity, and gender. Everyone is welcome and supported in their development at all stages in their journey with us. 

We are always recruiting, retaining, and promoting a diverse mix of colleagues who are representative of the U.S. workforce. The diversity of our team fosters a broad range of ideas and enables us to design and deliver a wide array of products to meet customers’ evolving needs. 

Mobilitas is an equal opportunity employer.   

If you apply and are selected to continue in the recruiting process, we will schedule a preliminary call with you to discuss the role and will disclose during that call the available salary/hourly rate range based on your location. Factors used to determine the actual salary offered may include location, experience, or education. 

Must have authorization to work indefinitely in the US

Please note we are hiring for this role remote anywhere in the United States with the following exceptions:  Hawaii and Alaska.

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