The Administrative Business Partner will support The Lucky Foundation's executives by managing calendars, coordinating projects, and enhancing team collaboration. Responsibilities include problem-solving, maintaining communications, and contributing to operational improvements.
Background on The Lucky Foundation
The Lucky Foundation, a 501(c)(3) Non-Profit Public Benefit Corporation who was founded to honor the fallen, empower communities, and preserve the legacy of service, is seeking volunteer leaders to join its dynamic Advisory Board Committee.
Honoring our fallen heroes, both those who have served and those who protect our local communities, is a vital act of remembrance and gratitude. It is our duty to recognize their sacrifices, not only at a national level but also within our local communities and at a personal level.
Community involvement has a crucial role in honoring our heroes. It allows us to collectively express our appreciation and uphold the values our heroes embodied. Moreover, it enables families to pass down the legacy of their loved ones, instilling in younger generations the importance of patriotism, integrity, and selflessness.
Numerous ways exist to honor our heroes, their families, and their sacrifices. Through volunteering, donating, or simply expressing our gratitude, we can individually contribute to preserving their memory and upholding the ideals they fought for. These acts of remembrance serve as a reminder of the unwavering commitment and bravery of those who have given so much to safeguard our freedoms and protect our communities. Unite with us in honoring our fallen heroes.
The Lucky Foundation is seeking an Administrative Business Partner to join our Executive Team’s Administrative Team.
Job Summary
The volunteer Administrative Business Partner will serve as a strategic administrative partner to The Lucky Foundation’s top-level executives. You will be the core of The Lucky Foundation’s operations and activities. Your work will enable The Lucky Foundation to maximize their productivity by simplifying collaboration and connection with one another. You will partner with your leaders to help them achieve their goals and objectives as well as work with the larger admin team. The ideal candidate for this role will be friendly, energetic, personable, and willing to take the initiative to jump in and assist with issues as they arise.
Responsibilities
WHAT YOU'LL BRING:
- Collaborative working style to build strong relationships with other board and committee members
- Experience with coordinating projects and timelines
- Excellent problem-solving skills with the ability to analyze situations, identify existing or potential opportunities and recommend solutions
- Drive to continuously improve processes and the quality and impact of the team’s work and output
- Ability to think quickly, resolve problems, and multi-task across numerous projects
- Excellent verbal and written communication
- Attention to detail
DUTIES:
- Understand the business preferences and priorities of your leaders to best support their timelines
- Imperative calendar management with strong attention to precision and detail
- Manage inquiries quickly, proactively, and follow through on tasks to successful completion
- Support your leaders in maintaining relationships with key people to ensure progression in communications and to surface and pursue opportunities for collaboration
- Embrace the culture, values, and goals of your leaders when engaging with internal and external stakeholders
- Assist with special projects as needed
- Recognize operational weaknesses and help sharpen processes or develop new ones
- Collaborate with other members of the administrative team to provide seamless support for The Lucky Foundation
- All other duties and responsibilities as needed
Required Skills/Abilities
BASIC REQUIREMENTS:
- Attend collaborative team meetings monthly
- Proficiency with Google and or Microsoft suite tools (google docs, google slides, google sheets, Excel, OneNote, Outlook, etc.)
- 2 years of work experience and a proven track record of success in a professional environment
- Act as an advocate and ambassador for The Lucky Foundation
PREFERRED REQUIREMENTS:
- Have 5+ years of Executive Assistant supporting C-Level Executives, Chief of Staff, or similar experience
- Have background managing Board meeting preparation and calendars
- Capable of prioritizing business needs and make trade-offs across all stakeholders accordingly
- Have exceptional attention to detail and commit to faultless execution on tasks
- Capacity to navigate, digest, and make decisions amidst uncertainty
- Technologically savvy with the ability to quickly accommodate to new applications and tools
- A self-starter who can manage priorities and make trade-offs when needs change
- Possess discretion and sensitivity towards confidential information
- Proactive and motivated to emphasize on current processes and build efficient systems
- Professionally polish in both internal and external interactions and the ability to display finesse and stability under pressure
- Committed to collaboration and teamwork
- Understand the highly adaptable nature of support work and are comfortable with being available as needed.
Thank you for your interest!
The Lucky Foundation™ - Let United Compassion Keep You℠
The Lucky Foundation is proud to be an Equal Employment Opportunity employer that is committed to a diverse and inclusive workforce. The Lucky Foundation will not discriminate based on race, color, ancestry, national origin, religion, creed, age, disability (mental and physical), sex, gender (including pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, gender identity, gender expression, medical condition, genetic information, marital status, military or veteran status, or any other status protected under federal, state, or local law.
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