Accounts Payable Administrator (West Coast)

Accounts Payable Administrator | Lithia & Driveway

Schedule: Monday - Friday, 8:00am-5:00pm (PST work hours)

Compensation: The full salary range for this position is $19.25-$28.50/hr. The anticipated starting pay is $19.25-21.00/hr, determined by factors such as skills, experience, and organizational considerations. Final compensation will be established through the interview process in accordance with applicable pay equity and transparency laws.

Lithia & Driveway (LAD) is one of the largest global automotive retailers providing a wide array of products and services throughout the ownership lifecycle with a vision to modernize personal transportation solutions wherever, whenever, and however consumers desire. With a mission of "Growth Powered by People," we are propelled by our colleagues and preferred by our customers, making Lithia & Driveway the leading automotive retailer in each of our markets. Our success is fueled by four core values: earning customers for life, improving constantly, taking personal ownership, and having fun. Our entrepreneurial, high-performance culture sets us apart, and our philosophy is straightforward: assemble a team of passionate individuals and cultivate an environment that empowers colleagues to excel. We’d love to have you join us on our journey!

The Accounts Payable Administrator will be responsible for efficiently performing the assigned aspects of the accounts payable process.  The Accounts Payable Administrator will be required to perform job duties in a manner that ensures timely and accurate payments to vendors and postings to ADP.

What You'll Do

• Independently operate the required systems to process invoices through the workflow.

• Independently administer assigned stores and queues. 

• Verify, enter and/or correct applicable invoice attributes through the workflow.

• Reconcile vendor statements and maintain strong vendor relationships:

• Ensure accurate invoice processing.

• Ensure timely expense allocation and vendor payments.

• Resolve incorrect payment allocations and other account disputes to ensure ongoing purchase ability.

• Contact vendors to obtain payment for outstanding credit balances.

• Identify "Special Processing" and/or "Statement" Invoices.

• Assist with department projects and provide other information as needed.

• Proactively track "Vital Services" invoices through the workflow to ensure services continue uninterrupted.

• Provide prompt and friendly customer service to vendors and stores.

• Proactively communicate with your supervisor:

• Communicate errors, unusual items, proposed solutions and process improvement opportunities.

• Inform supervisor of excessive, undemanding or unbalanced workload.

What You'll Bring

• Detail oriented with strong organizational skills

• Proficiency in Microsoft Office Suite, especially Excel

• Excellent communication skills both written and oral

• Critical thinker, active listener and effective time manager.

• A team player who is focused on providing exemplary customer service.

• Flexible and able to adapt to changing priorities, delays, or unexpected events in the workplace and/or in job responsibilities and expectations.  Sense of urgency

• Ability to operate in a confidential, professional, positive team atmosphere

• Ability to work independently and as part of a team

• 1-2 years previous accounts payable experience

• Previous customer service experience

• Associates or Bachelors degree is a plus

We offer best in class industry benefits:

• Competitive pay

• Medical, Dental and Vision Plans

• Paid Holidays & PTO

• Short and Long-Term Disability

• Paid Life Insurance

• 401(k) Retirement Plan

• Employee Stock Purchase Plan

• Lithia Learning Center

• Vehicle Purchase Discounts

• Wellness Programs

High School graduate or equivalent, 18 years or older required. We are a drug free workplace. We are committed to equal employment opportunity (regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status). We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.